REQUISTION OF GENERAL BODY MEETING

A requisition for a general body meeting in a cooperative society is a formal request made by a group of society members to convene a meeting of all the members to discuss specific matters or concerns. Here's how you can initiate the requisition process for a general body meeting:

1.    Collect Signatures: Gather signatures of a minimum number of eligible members as required by your society's bylaws. The number of signatures needed for requisition may vary based on your society's rules and regulations.

2.    Draft a Requisition Letter: Prepare a formal letter that outlines the purpose of the meeting and the issues you wish to discuss. Clearly state the reasons for holding the meeting and the desired outcome.

3.    Include Details: Ensure the letter includes details such as the date, time, and venue you propose for the meeting. Also, provide your contact information for communication purposes.

4.    Submit the Requisition: Submit the requisition letter, along with the signatures of the members, to the secretary or another designated authority within the managing committee. Make sure you keep a copy of the letter and signatures for your records.

5.    Follow Up: After submitting the requisition, follow up with the managing committee to confirm receipt and to inquire about the process and timeline for scheduling the general body meeting.

6.    Comply with Society Bylaws: It's important to comply with your society's bylaws and regulations regarding requisitioned meetings. Some societies may have specific procedures and requirements that need to be followed.

7.    Agenda and Notice: Once the meeting is approved, the managing committee will prepare an agenda for the meeting and issue a formal notice to all members. The notice should include the date, time, venue, and agenda items of the meeting.

8.    Meeting Conduct: During the general body meeting, the agenda items outlined in the notice will be discussed, and decisions may be made through voting or consensus, depending on the bylaws.

9.    Minutes of the Meeting: Detailed minutes of the meeting, including decisions made and discussions held, should be recorded. These minutes serve as an official record of the meeting's proceedings.

10. Follow-Up Actions: Any resolutions or decisions made during the meeting should be implemented as appropriate, and any necessary follow-up actions should be taken by the managing committee.

It's important to remember that requisitioning a general body meeting is a formal process, and adhering to the cooperative society's rules and guidelines is crucial. By following the proper procedures, you can ensure that your concerns are addressed and that the meeting is conducted smoothly and effectively.

ADV LEENA KAULGEKAR