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DUTIES OF MANAGING COMMITTEE


 

The duties of a managing committee in a cooperative society can encompass a wide range of responsibilities aimed at overseeing the efficient functioning, maintenance, and governance of the society. The specific duties may vary depending on the society's bylaws, the scope of its operations, and the needs of its members. Here are some common duties of a managing committee:

1.    Financial Management:

·       Preparing and presenting annual budgets.

·       Collecting maintenance charges and other dues from residents.

·       Ensuring proper accounting and financial record-keeping.

·       Managing funds for the maintenance and development of the society.

2.    Maintenance and Infrastructure:

·       Overseeing the maintenance of common areas, buildings, and facilities within the society premises.

·       Arranging repairs and upkeep of the society's infrastructure, such as elevators, common lighting, and landscaping.

·       Regularly inspecting common areas for cleanliness and safety.

3.    Enforcement of Rules and Bylaws:

·       Developing and enforcing rules and regulations for the society.

·       Addressing violations of rules and taking necessary actions to rectify them.

·       Handling disputes among residents related to violations or other issues.

4.    Security and Safety:

·       Implementing security measures to safeguard residents and property.

·       Collaborating with security personnel to monitor entry and exit points.

·       Addressing safety concerns and emergency preparedness within the society.

5.    Communication:

·       Keeping residents informed about society matters through newsletters, notices, or meetings.

·       Facilitating open communication channels between residents and the managing committee.

6.    Administration:

·       Maintaining records of residents, their ownership, and contact details.

·       Managing society documents, agreements, and legal records.

·       Organizing and conducting general body meetings and elections.

7.    Infrastructure Development:

·       Identifying and executing projects for the improvement and development of the society's infrastructure.

·       Obtaining necessary approvals for construction or renovation projects.

8.    Compliance and Legal Matters:

·       Ensuring the society operates in compliance with relevant laws and regulations.

·       Addressing legal matters related to the society, such as property disputes or land use issues.

9.    Environmental Initiatives:

·       Promoting and implementing environmentally friendly practices within the society.

·       Initiating waste management and recycling programs.

10. Resident Services:

·       Facilitating services such as water supply, electricity, sewage disposal, and waste collection.

·       Addressing residents' concerns and grievances.

11. Transparency and Accountability:

·       Maintaining transparency in financial transactions and decision-making.

·       Providing regular reports to residents on financial matters and ongoing projects.

12. Vendor Management:

·       Managing contracts and relationships with service providers, vendors, and contractors.

13. Strategic Planning:

·       Developing long-term plans for the society's growth, development, and sustainability.

It's important for the managing committee to work collaboratively, be responsive to residents' needs, and uphold the best interests of the cooperative society as a whole. Effective management can contribute to a well-functioning, harmonious living environment for all residents.

ADV LEENA KAULGEKAR

 


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